Hosting a major event on campus?
Your event qualifies as “major” if it meets at least one of these criteria:
- At least 200 people are expected to attend
- The event may pose a campus safety threat or require additional security due to the subject, speaker or other factors
- Political figures or dignitaries will be attendance
If your event meets the criteria above, you must fill out an event request form. The University prioritizes mission-related events (academic, research, and outreach) over external requests when considering an event proposal.
Event policies and procedures
Outdoor Events
Drone Use
Major Events Policy
Political Activity
Political Activity, Elected Official Procedure
Security
Security, Special Events Hiring, DPS
Event Emergency Medical Services
Event planning resources
For UMN student groups
Student group event advising
- Visit the Student Union and Activities event planning site, or
- Contact your assigned Student Activities advisor, or
- Email [email protected].
Finding a campus location
Performing Arts, auditoriums and concert halls – Ted Mann and Northrop
Classrooms – Office of Classroom Management and Health Sciences Classroom Management
Outdoor space – Outdoor Space Office
Rentals with residential component – Conference & Events Services
Academic Lectures and Events, Humphrey Conference Center
Student Unions, Coffman and St. Paul Student Union
Athletics – Gopher Athletic Facilities
Being safe
For events that are large, involve high profile speakers or contain the potential for civil unrest, a safety plan may be required.
The Department of Public Safety will work with you and your team on developing a plan specific to your event, audience and potential risks.
Plan ahead
Start your event planning at least 60 days before the event. Many approvals and permit processes have a 14 day turnaround time and space can fill up quickly. You can submit a space request before your event has been approved.
If you are unsure about whether your event requires approval or a permit, contact us.
Questions / Contacts
Student events: [email protected]
Security Services: [email protected]
Major Events Policy: [email protected]