Safety of Minors Resource Library
Safety of Minors Emergency Preparedness
- Emergency Preparedness Checklist for Safety of Minors: Utilize this checklist to ensure your program/events' safety and operational components meet policy requirements
- Emergency Preparedness and Safety Template for Safety of Minors: Utilize this template to create and edit your program/events safety planning. This template includes policy requirements and guidance for each policy component (ex: shelter in place protocols, field trip guides, etc).
Program/Event Supporting Documents and Templates
- Safety of Minors Program Requirements Check List: Utilize to ensure your program/events meet all policy requirements
- General Participation Waiver OGC SC-250: Utilize this waiver for all events/programs where university staff are the primary chaperones/supervisors of minors
- Youth Participant Registration Form: Utilize this template to collect important participant information (ex: address, emergency contact, etc)
- Participant Code of Conduct: Utilize as an optional form for youth and families to acknowledge your program/event code of conduct and program/event expectations. Resource from the Minnesota Extension 4-H.
Program/Event Resource Materials
- Mandated Reporting Form: Utilize this form to build your program's mandated reporting written form. Resource from Ramsey County Child Protective Services.
- Best Practice Guide: Overnight Lodging
- Check-In/Check-Out Template: Utilize this template to track youth arriving and departing from your event/program. Resource from the Bell Museum.
- Medication Administration Form: Utilize this template if the youth will take medications during your program/event. Note that youth are required to administer their own medication according to SOM policy. Consult with the safety of minors manager if there are concerns or accommodation needs.
- Field Trip Emergency Preparedness Form: Utilize this form if your department or unit is hosting a youth group. To host youth groups, the safety of minors policy requires event/field trip organizers to document emergency preparedness procedures (Ex: evacuation procedures) when hosting youth groups.
- Field Trip Inquiry Form: Utilize this form when school/outside organizations would like to bring their youth to your campus location for a field trip. This form outlines field trip details as well as the roles and responsibilities of the university and outside group.
- Volunteer Guidance Template: Utilize this template to describe roles, responsibilities, and program/event logistics with volunteers.